Undergraduate Accelerated Transfer Program

Complete the following steps prior to the start of the summer 2025 semester. These steps are for new accelerated transfer BSN students.

1. If you have not already activated your UVA email account, please do so immediately. All email will be sent to this address.
2. Check your UVA email frequently.
3. Help us get to know you by completing the Student Profile.
4. Save the following dates:
   • Monday, May 19, 2025 - ABSN New Student Orientation
   • Tuesday, May 20, 2025 - First Day of Summer Classes
   • Friday, August 8, 2025 - Last Day of Summer Classes
5. Complete the criminal background check by April 5. You will receive an email with detailed instructions on how to complete the background check. 
6. All nursing students are required to upload compliance documents to myRecordTracker®. Please check your UVA email account for a message from myRecordTracker® about creating an account and uploading required documentation. You will need to create your account and upload requirements by May 15.
7. Request to have all official transcripts sent directly to University as soon as spring semester final grades have been posted.
8. If you completed the FAFSA and CSS Profile, you will automatically be considered for all School of Nursing scholarships. Please see the UVA Student Financial Services website for more information if you have experienced financial hardship due to COVID-19.
9. Submit your photo for your Student Identification Card by May 1.
10. Obtain required immunizations and have your healthcare provider sign the Pre-Entrance Health Form for nursing students. The updated form for the 2025-2026 academic year will be available by early-May.  Please note: The health record must be completed and submitted to UVA Student Health & Wellness by July 1, 2025. This School of Nursing deadline for the ABSN students is earlier than the deadline on the form. Any delay in receiving this form could impact your ability to begin clinical in the fall semester. 
11. Be on the lookout for information regarding health insurance verification. This will show up on your SIS. If you are an entering out-of-state student on Medicaid, please contact Reece Meares to discuss financial aid support.
12. Purchase or upgrade a laptop to meet SON Computing Policies by May 15.
13. Pay your bill

Incoming 1st & 2nd year BSN students: Classes of 2027 & 2028

Complete the following steps before the start of the fall 2025 semester. These steps are for new undergraduate students: traditional and transfer.

1. If you have not already activated your UVA email account, please do so immediately. All emails will be sent to this address.
2. Check your UVA email frequently.
3. 1st Year Only: Attend the pre-enrollment Zoom advising meeting. The Zoom link will be in the welcome email from Dean Carroll. Plan to attend the in-person summer orientation. 
4. Transfer Only: Plan to join us for summer orientation.
5. 1st Years Only: If you have AP, IB, or dual enrollment credit that you think will transfer, please complete the following form: External Course Credit. 
6. You will automatically be considered for all School of Nursing scholarships if you complete the FAFSA and CSS Profile. 
7. Submit your photo for your Student Identification Card by August 15.
8. Fill out the criminal background check form by August 15.
9. Get immunizations & have your healthcare provider sign the Pre-Entrance Health Form by August 1.
10. Please check your UVA inbox for an email from myRecordTracker®. Create your account and ensure all compliance is uploaded by August 1.
11. Purchase or upgrade a laptop to meet SON Computing Policies by August 15.
12. Be on the lookout for information regarding health insurance verification. This will show up on your SIS. If you are an entering out-of-state student on Medicaid, please contact Reece Meares to discuss financial aid support.
13. Save the date of Monday, August 25, for the School of Nursing orientation.
14. Visit the UVA Orientation and New Student Programs website for more information about getting started at UVA!
15. Pay your bill. 

RN to BSN students (currently licensed nurses)

Complete the following steps before the start of the fall 2025 semester. These steps are for new RN to BSN students.

1. Activate your UVA email account now. All emails will be sent to this address. UVA Health System employees may skip this step.
2. Check your UVA email frequently.
3. If you completed the FASFA and CSS Profile, you will automatically be considered for all School of Nursing scholarships. Please see the UVA Student Financial Services website for more information.
4. Help us get to know you by completing the Student Profile.
5. Add the following dates to your calendar:
   • Tuesday, August 12, 2025 - New Student Orientation
   • Tuesday, August  - In person class date
   • Tuesday, September  - In person class date
   • Tuesday, October  - In person class date
   • Tuesday, November  - In person class date
6. RSVP to attend the in-person, on Grounds in Charlottesville program orientation on August 12. Unlike an open house, orientation is designed for students only. Family members may find a wealth of Charlottesville attractions if they choose to visit Charlottesville with you!
7. Fill out the criminal background check form by August 15. You can bring this with you to orientation on August 13.
8. All nursing students are required to upload compliance documents to myRecordTracker®. Please check your UVA email account for a message from myRecordTracker® about creating an account and uploading required documentation. You will need to create your account and upload requirements by August 1.
9. Submit your photo for your Student Identification Card prior by August 1. UVA Health System employees may skip this step.
10. Purchase or upgrade a laptop to meet SON Computing Policies by July 1. You will need to bring a laptop to orientation on August 12.
11. Purchase your parking permit for the academic year before the start of the academic year.
12. Review the bus routes.
13. Pay your bill.
14. If you are finishing prerequisite coursework, please request to have official transcripts with final grades sent to UVA School of Nursing Admissions.

CNL (direct entry to nursing) students

Complete the following steps before the start of the summer 2025 session. These steps are for new Master's Entry: CNL students.

1. Activate your UVA email account now. All emails will be sent to this address.
2. Mark your calendars with the following important dates:
   • New CNL Orientation week of May 19, 2025. Orientation is required; if you cannot attend, please notify the CNL Program Manager, wmp5w@virginia.edu.
   • Summer session dates: May 19 - August 8, 2025.
   • Fall semester dates: August 26 - December 17, 2025. CNL classes are on Thursday/Friday in the fall & spring semesters.
3. Help us get to know you by completing the Student Profile.
4. Submit your ID photo. Note: If you are a current student or graduate of UVA or a UVA Health System Employee, a photo is already on file and will be used for your student ID. You will receive your health system student ID badge during orientation, do not go to the UVA ID Card office to get one. Pay close attention to the instructions and photo criteria. You must use a passport-type photo. Submit your photo no later than April 22, 2025. Photo submissions after this date are subject to a $20 late-fee.
5. The School of Nursing partners with myRecordTracker to track student compliance. A separate email will be sent in the spring with instructions on how to set-up your account and upload your compliance documents. Student compliance requirements are listed below.
   1. Criminal Background Check: Must be completed by April 5, 2025. You will receive an email with detailed instructions on how to complete this requirement.
   2. Admitted graduate students are required to complete their CPR certification before starting the program. The School of Nursing requires American Heart Association BLS (Basic Life Saving) for Healthcare Providers with Adult, Child, & Infant AED certification only. Certification must be obtained by May 12, 2025.
   3. Obtain required immunizations and have your health care provider sign the Pre-Entrance Health Form for nursing students. The updated form for the 2025-2026 Academic Year will be available in early-May.
      Please note: The health record must be completed and submitted to UVA Student Health by July 1, 2025. This School of Nursing deadline for CNL students is earlier than the deadline on the form. Any delay in receiving this form could impact your ability to begin clinical during the fall semester.
6. Health insurance is required for UVA students. For information about UVA student health insurance: studenthealth.virginia.edu/insurance
7. Purchase your nursing uniform by May 1, 2025, to allow for delivery, and order your stethoscope by May 1, 2025. Stethoscope ordering information will be sent separately. You must wear your uniform in the Clinical Simulation Learning Center and clinical. Refer to the School of Nursing Uniform Policy for a complete description of the required uniform^*.
   ^*Uniforms are required for pre-licensure students only.
8. Enroll in summer courses. The summer course enrollment date is TBD. Enroll in GNUR 6060. Do not enroll in NUIP 4200 or GCNL 5100; we will enroll you in those courses. For SIS enrollment instructions, see this website: SIS FAQs. Scroll down to Add/Drop/Edit/Swap classes in SIS.
9. Complete your FAFSA form and the University Financial Aid Application form on your SIS to-do list if you have not done so.
10. Pay your bill in SIS.
11. Purchase or upgrade a laptop to meet SON Computing Policies by May 14, 2025. Compliance with computing policies is required.
12. If you need housing, information is available from the UVA Housing Office
13. Purchase a parking permit. This may be needed once students are back on Grounds.
14. Review the bus routes.
15. Review The Graduate Guide to learn more about Charlottesville.
16. If you are finishing prerequisite coursework this semester, please request to have official transcripts with final grades sent to Central Graduate Nursing Admissions, PO Box 401107, Charlottesville, VA 22904. Please also email a copy to gnursadmission@virginia.edu and upload a copy to your application via your status page.

RN to CNL students

Complete the following steps before the start of the Summer 2024 session. These steps are for new Master's Entry: RN to CNL students.

1. Activate your UVA email account now. All emails will be sent to this address. UVA Health System employees may skip this step.
2. Check your UVA email frequently.
3. Mark your calendars with the following important dates:
   • New CNL Orientation week of May 20, 2024. Orientation is required; if you cannot attend, please notify the CNL Program Manager, SON-PM-CNL-PHD@virginia.edu.
   • Summer session dates: May 20 - August 9, 2024.
   • Fall semester dates: August 27-December 17, 2024. CNL classes are on Thursday/Friday in the fall & spring semesters.
4. Help us get to know you by completing the Student Profile.
5. Submit your ID photo. Note: If you are a current student or grad of UVA or a UVA Health System Employee, a photo is already on file and will be used for your student ID. You will receive your health system student ID Badge during orientation, do not go to the UVA ID Card office to get one. Pay close attention to the instructions and photo criteria. You must use a passport-type photo. Submit your photo no later than April 22, 2024. Photo submissions after this date are subject to a $20 late-fee.
6. Complete the Criminal Background Check by April 30, 2024. You will receive an email with detailed instructions on how to complete the background check. Any questions should be directed to Ms. Deirdre Vandross, dmv3h@virginia.edu. (If enrolling in Summer 2024 courses, please reach out to Whitney Pippin at wmp5w@virginia.edu, as your deadline will be earlier.)
7. Obtain required immunizations and have your health care provider sign the Pre-Entrance Health Form for nursing students. Please note that the health form must be completed and submitted to UVA Student Health before August 1, 2024. UVA Health System employees may skip this step.
8. Health insurance is required for UVA students. For information about UVA student health insurance: studenthealth.virginia.edu/insurance or 434-243-2702
9. Enroll in courses. The Program Manager (Whitney Pippin) will contact you to schedule a one-on-one meeting with the CNL Leadership Team to discuss your plan of study and connect you with your academic advisor.
10. Complete your FAFSA form and the University Financial Aid Application form listed on your SIS to-do list if you have not done so.
11. Pay your bill in SIS.
12. Purchase or upgrade your laptop to meet SON Computing Policies by May 14, 2024. Compliance with computing policies is required.
13. If you need housing, information is available from the UVA Housing Office.
14. Purchase a parking permit. This may be needed once students are back on Grounds.
15. Review the bus routes.
16. Review The Graduate Guide to learn more about Charlottesville.
17. Sign-up for CPR certification class (dates TBA). The School of Nursing requires American Heart Association BLS for Healthcare Providers with Adult, Child & Infant AED certification only.
18. If you are finishing prerequisite coursework this semester, please request to have official transcripts with final grades sent to Central Graduate Nursing Admissions, PO Box 401107, Charlottesville, VA 22904. Please also email a copy to gnuradmission@virginia.edu and upload a copy to your application via your status page.
19. Send certification documents (CPR Card, RN License) by May 1 (summer start) or August 1 (fall start). All RN to CNL students must have on file in the School of Nursing a copy of their current RN license and a current American Heart Association AED certification for Healthcare Providers. You must have Adult, Infant, and Child training and AED. A re-certification is required every two years. Please send these documents to the CNL Program Manager SON-PM-CNL-PHD@virginia.edu.

APRN MSN & post-MSN students

Complete the following steps before the start of the Fall 2024 semester. These steps are for new APRN students, post-master's certificate students, and students in the MSN portion of their BSN-DNP program.

1. Activate your UVA email account now. All emails will be sent to this address. UVA Health System employees may skip this step.
2. Help us get to know you by completing the Student Profile.
3. Complete financial aid forms.
   • If you have not completed your FAFSA, you must do so as soon as possible, but no later than April 1, 2024. To be eligible for financial aid, including federal student loans, you must have a 2024-2025 FAFSA on file (https://studentaid.gov/h/apply-for-aid/fafsa).
   • Keep an eye out for any pertinent information from Reece Meares. Most internal School of Nursing scholarships and grants are awarded based on your federal need. Any "apply to" opportunities will be distributed via email.
4. Mark your calendars now with the following important dates:
   
   • Program Orientation: Monday, August 26th (timing likely 9 a.m. - 3 p.m.). Mandatory, in-person attendance.
   • Fall semester dates: August 27 - December 17, 2024.
5. Purchase or upgrade a laptop to meet School of Nursing Computing Policies before attending the Course Registration Workshop or obtaining wireless access.
6. Submit your photo for your Student Identification Card by Monday, July 29th. UVA Health System employees may skip this step.
7. Be prepared to submit your CPR and RN license documents. NNP students must also send NRP certification. Further instructions will be sent in the summer.
8. Get and have your healthcare provider sign the Pre-Entrance Health Form by August 1. UVA Health System employees who are benefits-eligible may skip this step.
9. Purchase your parking permit for the academic year before your program orientation. Review the bus routes.
10. Review UVA and Charlottesville Guide to learn more about Charlottesville.
11. Pay your bill.
12. Read the Registrar's Rx.
13. If you are finishing prerequisite coursework, please request to have official transcripts with final grades sent to the Graduate School of Nursing Admission, PO Box 401107, Charlottesville, VA 22904. Electronic transcripts may be sent to gnursadmission@virginia.edu.
14. The Virginia Board of Nursing requires that all nursing students complete a background check when they enroll in a program in Virginia. Fieldprint, Inc. is a vendor the School of Nursing uses to complete electronic fingerprinting on our nursing students for a background check. You will receive an email with detailed instructions on how to complete the background check from Deirdre Vandross, Student Services Coordinator, after you are up to date in SIS. APRN students will be charged $35.72 for sending their fingerprints to the Virginia State Police to be evaluated. Sometimes a second fingerprinting is required, and we will contact you with directions if that occurs. For questions or concerns, please email Deirdre Vandross at dmv3h@virginia.edu or call 434-924-0068.

DNP students

Complete the following steps before the start of the Fall 2024 semester. These steps are for new DNP students.

1. Activate your UVA email account now. All emails will be sent to this address. UVA Health System employees may skip this step.
2. Help us get to know you by completing the Student Profile.
3. Complete financial aid forms.
   • If you have not completed your FAFSA, you must do so as soon as possible, but no later than April 1, 2024. To be eligible for financial aid, including federal student loans, you must have a 2024-2025 FAFSA on file (https://studentaid.gov/h/apply-for-aid/fafsa).
   • Keep an eye out for any pertinent information from Reece Meares. Most internal School of Nursing scholarships and grants are awarded based on your federal need. Any "apply to" opportunities will be distributed via email.
4. Mark your calendars now with the following important dates:
   
   • Program Orientation: Monday, August 26th (timing TBD but usually 9 a.m. -3 p.m.). Mandatory, in-person attendance.
   • Fall semester dates: August 27 - December 17, 2024.
5. Purchase or upgrade a laptop to meet the SON Computing Policies before attending the Course Registration Workshop or obtaining wireless access.
6. Submit your photo for your Student Identification Card by Monday, July 29th. UVA Health System employees may skip this step.
7. Be prepared to submit your CPR and RN license documents. NNP students must also send NRP certification. Further instructions will be sent in the summer.
8. Get and have your healthcare provider sign the Pre-Entrance Health Form by August 1. UVA Health System employees who are benefits-eligible may skip this step.
9. Purchase your parking permit for the academic year before your program orientation. Review the bus routes.
10. Review UVA and Charlottesville Guide to learn more about Charlottesville.
11. Pay your bill.
12. Read the Registrar's Rx.
13. If you are finishing prerequisite coursework, please request to have official transcripts with final grades sent to the Graduate School of Nursing Admission, PO Box 401107, Charlottesville, VA 22904. Electronic transcripts may be sent to gnursadmission@virginia.edu.
14. The Virginia Board of Nursing requires that all nursing students complete a background check when they enroll in a program in Virginia. Fieldprint, Inc. is a vendor the School of Nursing uses to complete electronic fingerprinting on our nursing students for a background check. You will receive an email with detailed instructions on how to complete the background check from Deirdre Vandross, Student Services Coordinator, after you are up to date in SIS. APRN students will be charged $35.72 for sending their fingerprints to the Virginia State Police to be evaluated. Sometimes a second fingerprinting is required, and we will contact you with directions if that occurs. For questions or concerns, please email Deirdre Vandross at dmv3h@virginia.edu or call 434-924-0068.

PhD

Complete the following steps before the start of the Fall 2024 semester (unless an earlier deadline is noted below). 

1. Activate your UVA email account now. All emails will be sent to this address. UVA Health System employees and recent UVA graduates may skip this step. 
2. Mark your calendars now with the following important dates: 
   1. GSAS Orientation: Wednesday, August 21st. (More information will be sent directly from GSAS.)
   2. Program Orientation: Monday, August 26th (timing TBD, but usually 9 a.m. - 4 p.m.). Mandatory, in-person attendance.
   3. Fall semester dates: August 27th - December 17th, 2024. 
3. Complete the criminal background check. You will receive an email with detailed instructions on how to complete the background check. Any questions should be directed to Ms. Deirdre Vandross, dmv3h@virginia.edu.
4. Complete the Graduate School of Arts & Sciences (GSAS) New Student Checklist. 
5. Purchase or upgrade a laptop to meet the SON Computing Policies. 
6. Submit your photo for your Student Identification Card by Thursday, August 1st. (This date differs from the date on the GSAS New Student Checklist.) UVA Health System employees and recent UVA graduates may skip this step.
7. Purchase your parking permit for the academic year before your program orientation. Review the bus routes. 
8. Review UVA and Charlottesville Guide to learn more about Charlottesville.
9. Read the Registrar's Rx. The Program Manager will enroll you in classes for the Fall 2024 semester.
10. Set up Zoom on your computers. You can find more information on how to create an account and download the software here.
11. The SIS is the student data system and UVa. Eventually you will go to the SIS to enroll in courses, look at your course schedule, set up your plan of study, or look up the name of your faculty advisor. Please log onto the SIS before orientation to get familiar with it. 

Please note, international students may have additional requirements. Please refer to communications from the Graduate School of Arts & Sciences and their New Student Checklist for more information.